Settling into a new GP practice: Step-by-step guide

Entering a new practice can feel overwhelming. Use this timeline to orient yourself quickly and set up for success.

Before you start (pre-placement)

  • Understand your pathway
    • AGPT registrars: Employees under the National Terms and Conditions for the Employment of Registrars (NTCER).
    • Non-AGPT IMGs: Often engaged as independent contractors; NTCER still offers guidance on fair minimum conditions.
    • Exceptions: Aboriginal Medical Services, ADF, community-controlled health services, and registrars on remediation may have separate arrangements.
  • Review and negotiate your contract
    • Familiarise yourself with NTCER minimum terms.
    • Ask questions about pay, leave, after-hours/on-call, CPD/study leave, and professional development.
    • Clarify your employment status (employee vs contractor) and what that means for tax, leave, and superannuation.

Week 1: Orientation and introductions

  • Meet your supervisor 
    • Confirm who they are and how/when to contact them (urgent vs non-urgent queries).
    • Discuss expectations around supervision and feedback.
    • Schedule your first in-practice teaching session. 
  • Meet the practice team 
    • Practice manager (day-to-day logistics, rosters, billing, IT systems).
    • Nurses, allied health staff, and admin/reception team.
    • Understand referral and patient flow processes. 
  • Familiarise yourself with operations 
    • Clinic hours (including after-hours or weekends).
    • Appointment system (walk-in vs booked).
    • Services offered (e.g. procedures, aged care visits, hospital shifts).
    • Software, billing, and documentation systems.

First month: Embedding yourself

  • Supervision and teaching
    • Ensure you are receiving regular in-practice teaching (protected time).
    • Be proactive in setting learning goals with your supervisor.
    • Ask for feedback early on to avoid repeating mistakes.
  • Build relationships
    • Shadow colleagues in different settings (aged care, hospital, procedures).
    • Develop rapport with the reception and nursing team – they are invaluable for workflow and patient care support.
  • Check compliance
    • Make sure you meet your training pathway requirements (AGPT/PEP/Fellowship Support Program).
    • Keep records of your supervision, learning activities, and clinical exposure.

Ongoing (Months 2+)

  • Maximise your training 
    • Take initiative in complex cases, but always seek help when needed.
    • Review your progress against your training milestones and pathway requirements.
    • Engage in external teaching/workshops through your College or training provider. 
  • Contribute to the practice 
    • Look for opportunities to add value (e.g. quality improvement projects, health promotion, chronic disease management).
    • Share your skills and knowledge with the team. 
  • Reflect and adapt 
    • Keep a learning journal.
    • Adjust your consultation style based on patient feedback and supervisor input.
    • Plan for your next placement early (discuss with your College or training provider).

Key takeaways

  • The first few weeks set the tone.
  • Be proactive in clarifying your contract, supervision, and teaching arrangements, and take time to understand how your practice operates.
  • Every placement is unique – the more effort you put in early, the smoother your transition and the more rewarding your time there.